What is Managed Print Services and why do organizations need it?

According to Gartner, companies are recognizing that “output fleets (print-copy-fax) are one of the most overlooked and undermanaged corporate assets...representing a hidden gold mine of savings.”

Moreover, the long stagnant office equipment market has experienced tremendous growth over the past two years. Recent trends dictate the following:

1. Cost not understood: 90% of all companies do not know what they are currently spending on internal printing, nor do they fully understand their real and total cost per page
   Convergence of technologies: the market is shifting from analog to digital technologies and to color and enterprise-class multifunction printers (MFP's).
2. Printing growth: the Internet has created an explosion in the number of print jobs generated by users. Paper use is increasing 6-8% each year, and is expected to continue growing. Print volume surpassed copy volume in 1995.
3. Increasing costs: 1%-3% of a company's revenue is spent on printing; that's $1-$3 million for a $100 million company.
4. Balanced deployment: companies are reconsidering traditional output fleet strategies in favor of consolidated, multi-function platforms that offer network printing, copying, scanning, faxing and digital sending in a single device, thereby reducing inventory and per page operating costs.

Fresh innovative new approach: over the past three years, Bantam Document Consulting has developed a proven solution to help companies audit, understand & control monthly cost per page and create a long term cost-effective strategy based on each client’s unique situation. Our exclusive solution includes complete comprehensive management for your current fleet, with any new hardware, on-site services, print consumables, software, support and training through one simple easy to understand solution.
Because most companies have no idea how much they’re spending on hardcopy production, sharp IT decision-makers are engaging the services of a consulting organization to conduct an output fleet assessment. Bantam Document Consulting is clearly not a hardware dealer with quotas to meet, and while most other vendors focus on consolidation strategies, Bantam Document Consulting employs a balanced deployment methodology from Xerox, understanding that all companies are different and typically require a mixture of both local printers and networked devices, including MFP's.
Bantam's output fleet assessment methodology combines Xerox’s best practices as the global leader in printing solutions, with an exclusive Bantam quantitative process that includes:

• Inventory data collection of printers and copiers, local and network-attached
• Review and analysis of toner and service spend data
• Capture of page count meter data – from a sampling of devices or all devices - based on customer objectives
• Interviews with key business units and power users to discover objectives and pain points with hard copy production
• Total cost of ownership calculations based on pages printed, maintenance requirements, age of device, power consumption, space (real estate) requirements, functional specifications, and utilization levels
• Delivery & presentation of a custom Balanced Deployment Technology Proposal with rightsizing recommendations to achieve maximum cost savings